Email Address List of All Managers Sorted by Family Name and Given Name

Change the manner the Accost Volume sorts the names

While you may have sorted your Contacts binder the style you want it to, the Address Book in Outlook has its own sorting mechanism.

The separation can exist quite confusing some times and the options which control the sorting guild aren't all located in the same location either, which tin make things even more confusing.

This guide explains how y'all can set your preferred default and how to get uniformity in your Address Book.

• Outlook Defaults
  • Address Book
  • Contacts Folder – File Every bit: Terminal, First
  • Contacts Folder – Full Name: Kickoff (Middle) Last
• Updating the "File Every bit" field for existing contacts

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Outlook defaults

There are diverse options in Outlook which command how a contact'due south proper name is beingness shown. The defaults are as follows:

• Address Book: First Concluding
• Contacts Folder – File Every bit: Concluding, First
• Contacts Folder – Full Name: First (Middle) Last

Address Volume

The Address Book is the dialog which you lot get when you printing the Address Volume icon on the Ribbon or Toolbar, press on the To, CC or BCC push while composing a message or use the keyboard shortcut CTRL+SHIFT+B.

Aside from sorting it "First Last", you can also set it to use the "File As" of a contact. Y'all can change this in the following manner:

• File-> Account Settings-> Business relationship Settings…-> tab Address Books-> double click on: Outlook Accost Book

When you've changed the "Show names by" choice in the Outlook Address Book, you might need to restart Outlook before the change volition take touch.

Sorting options of the Outlook Address Volume.

Contacts Folder – File As

The File As setting controls how a contact is stored and initially sorted. Granted, it is somewhat meaningless every bit the Contacts folder tin be sorted past whatsoever other field as well.

This field does agree merit though when you for instance prefer to file family and close friends only by their first name, business contacts by Company, Last, Beginning and all other contacts Concluding, Beginning. No other sorting mechanism would allow for this system.

As it is basically a free-grade field for each contact item and its default is set to Last, First, it is a great alternative way to sort your Address Book to your liking or just switch your Accost Book sorting order from First Last to Final, Outset.

To alter the default setting for the File As field use:

• Outlook 2010
  File-> Options-> Contacts-> option: Default "File Equally" order
• Outlook 2013 / 2016 / 2019 / Microsoft 365
  File-> Options-> People-> option: Default "File As" club

The "File Equally" setting is only a default format suggestion. Yous are costless to change the field for each contact or even freely type something else (like a nickname) in the field.

Contacts Folder – Full Name

The Full Proper noun setting doesn't play a role in the sorting order for the Outlook Address Book. It is all the same used as a display field for your Contacts binder and can besides exist used in a Mail Merge.

As the default for this field is the reverse of the "File As" setting, it allows you to quickly sort your Contacts folder by both First Final and Terminal, First.

To change the default setting for the Full Name field apply:

• Outlook 2010
  File-> Options-> Contacts-> option: Default "Full Proper name" lodge
• Outlook 2013 / 2016 / 2019 / Microsoft 365
  File-> Options-> People-> option: Default "Full Name" order

Default Names and Filing options for Contacts.

Changing the default File Equally and Full Name settings for your Contacts folder doesn't automatically update these fields for your existing contacts.

This as well wouldn't make much sense since it is an individual field for each contact which you save. As mentioned previously, you might want to file your contact items for your friends and family different from the ones for your business contacts.

To all the same be able to update your contacts in bulk, for instance when you desire a different default altogether, you can utilise the post-obit script or one of the add-ins:

• Standardize Contacts' Full Name and File Every bit format (script)
• Contacts Sort Gild by Sperry Software (discount code: BH93RF24 )
• ChangeNames past OutlookStuff

The Contacts Sort Social club add together-in allows you to change the File As field of all your Contacts at one time and with it, affect their sorting order in your Outlook Address Volume.

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Source: https://www.howto-outlook.com/faq/addressbooksortnames.htm

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